---
url: 'https://it.fjfi.cvut.cz/en/navody/e-mail/distribucni-seznamy-sdilene-schranky'
title: 'Distribution lists and shared mailboxes'
author:
  name: 'Hollmann, Richard'
  url: 'https://it.fjfi.cvut.cz/user/17'
date: '2024-05-27T16:06:12+00:00'
updated: '2025-08-22T09:55:58+00:00'
type: book
tags:
  - E-mail
published: true
---
Distribution lists and shared mailboxes are set up and edited on request by the IT administration of FJFI via the [CTU Servicedesk](https://servicedesk.cvut.cz/Alvao/Ticket/NewFromCatalog?SectionID=586).

- A distribution list is an e-mail contact that sends e-mail messages to multiple recipients at once (to the e-mail boxes of all members on the list).
    - Receiving messages from the distribution list is automatic.
    - There are preset distribution lists for different purposes, e.g. students of a department, dean's office, based on CTU roles, etc. They are available in the Outlook directory - see sample.
- A shared inbox is an email inbox to which multiple users have access and its address and be used as a sender.
    - In desktop Outlook, users connect to shared mailboxes automatically
    - There are two ways to access shared mailboxes in the web interface:
        - add another mailbox so that it appears on the same page as the others
            - right-click on "Folders", select "add a shared folder or mailbox"
            - in the mail configuration you can enable the permanent display of the sending address selection
        - separate display of the shared mailbox
            - in the outlook web interface you need to click on your name and select "Open another mailbox"
            - add the address of the shared mailbox in the address bar to the existing URL of https://outlook.office.com/mail/ in the form [https://outlook.office.com/mail/nazev\_schranky@fjfi.cvut.cz/](https://outlook.office.com/mail/nazev_schranky@fjfi.cvut.cz/)
    - Also available for mail clients using the IMAP protocol

Up-to-date [list of all distribution lists and shared mailboxes](https://nms.fjfi.cvut.cz/cgi-bin/secure/egroups), including shortened names to allow quick searches of email clients and member information.

- [‹ Options for addresses](/en/navody/e-mail/moznosti-adres)
- [Up](/en/navody/e-mail)
- [Parameters of mailboxes ›](/en/navody/e-mail/parametry-schranek)

- [Print](/en/node/14/printable/print)